Building a Staffing Schedule
Build a staffing schedule for the following scenario:
GI Outpatient Lab
2 procedure rooms
4 pre/post bays
1 front desk
Approximately 12 cases completed/day
Hours: First case begins at 6:30 a.m., but patients are asked to present at 6:00 a.m., the last case is scheduled to begin at 3:30 p.m. Need staff coverage from 6 a.m. – 5 p.m.
Staffing: You need 1 nurse in pre, 1 nurse in post, 1 nurse in each procedure room, 1 tech in each procedure room, 1 registrar, 1 MA and 1 nurse to help do phone calls, scheduling, etc...
You have:
(7) nurses
4 nurses work 4-10's
2 nurses work 3-12's
1 nurse works 5-8's
(4) techs -5 day/week 8-hour shifts
(2) registrars - 4 days/week 10-hour shifts
Lunch break – 30 minutes
Do you have enough staff to cover the shifts needed? If not, what do you need? Do you have too many?
Based on what you decide you need in terms of staff, build the staff schedule for one week, Monday - Friday, based on the assumptions above.
What was the most challenging part of building the schedule?
Monday | Tuesday | Wednesday | Thursday | Friday | ||
Nurse 1 | 4-10’s | 6: 30-8:30 am pre bay 1 8:30-12:30 procedure room 1 1:00 pm-5:00 pm post bay 1 | 6:30-9:30 am Procedure room 1 9:30am-1:30 pm 2pm-5:00pm Postbay 1 | 6: 30-8:30 am Prebay 1 8:30-12:30 1:00 pm-5:00 pm | 6: 30-8:30 am Prebay 1 8:30-12:30 Prebay 2 1:00 pm-5:00 pm Procedure 2 | |
Nurse 2 | 4-10’s | 6:30-9:30 procedure room 2 9:30-12:30 GI Outpatient Lab 1:00 pm- 5:pm procedure room 1 | 6:30-9:30 am Procedure room 1 9:30am-1:30 pm 2pm-5:00pm Postbay 3 | 6:30-10:30 am Prebay 3 10:30-12:30 pm Outpatient Lab 1pm-5pm Postbay4 | 6:30-9:30 am Front desk 9:30am-1:30 pm Prebay 3 2pm-5:00pm Prebay 4 | |
Nurse 3 | 4-10’s | 6:30-8:30 Desktop 8:30-12:30pm Prebay 1 Postbay 2 | 6: 30-8:30 am pre bay 2 8:30-12:30 procedure room 2 1:00 pm-5:00 pm post bay 2 | 6:30-9:30 am Procedure room 2 9:30am-1:30 pm 2pm-5:00pm | 6:30-9:30 am Procedure room 1 9:30am-1:30 pm Prebay 2 2pm-5:00pm Postbay 1 | |
Nurse 4 | 4-10’s | 6:30:9:30 am Prebay 2 9:30- 12:30 pm | 6:30-8:30 am Procedure room 2 8:30-12:30pm 1pm-3pm Prebay 1 3pm-3;30pm Postbay1 | 6:30-9:30 am Front desk 9:30am-1:30 pm Procedure room 2 2pm-5:00pm | 6:30-8:30 Procedure room 1 8:30-12:30 Prebay 2 1-5pm Postbay 4 | |
Nurse 5 | 3-12’s | 6:00-9:00 phone calls, scheduling 9:00-12:30 Procedure room 2 1pm-3:30pm 3:30 pm-6:30pm | 6:30- 9:30 9:30-1pm Postbay 1 1:30pm-7 pm Procedure room 2 | 6:00-9:00 Procedure room 1 9:00-12:30 Prebay 3 1pm-3:30pm Prebay 4 3:30 pm-6:30pm Psotnay 3 | ||
Nurse 6 | 3-12’s | 6:30-12:30 pm Prebay 3 1pm-7 pm Postbay 4 | 6:30-12:30 pm Front desk 1pm-7 pm Procedure room 1 Front desk | 6:00-9:00 Prebay 3 9:00-12:30 Post bay 3 1pm-3:30pm Procedure room 2 3:30- 6:30 pm | ||
Nurse 7 | 5-8’s | Postbay 1 | 6:30-8:30 Procedure room 1 8:30-12:30pm Prebay 4 1pm-5pm Post bay 3 | 6:30-8:30 Prebay1 8:30-12;30 Post bay 4 1pm-5pm | 6:30-8:30 Front desk 8:30-10:30 am Prebay 2 10:30 -12:30 pm Post bay 4 1pm-3pm | 6:30-9:30 Prebay 3 9:30-12:30 Postbay 4 1-3:00 pm Procedure room 2 |
Tech 1 | 5 day/week 8-hour shifts | 6: 30 am- 3:00pm procedure room 1 | 7:30 am- 4:00 pm Procedure room 2 | 7:30 am- 4:00 pm Procedure room 1 | 6: 30 am- 3:00pm Procedure room 2 | 6: 30 am- 3:00 pm Procedure room 1 |
Tech 2 | 5 day/week 8-hour shifts | 8: 30 am- 5:00 pm Procedure room 2 | 6: 30 am- 3:00 pm Procedure room 1 | 6: 30 am- 3:00pm Procedure room 2 | 6: 30 am- 3:00pm procedure room 1 | 6: 30 am- 3:00 pm Procedure room 2 |
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