Event Proposal for a Dance Competition-First Draft Business Essay

Event Proposal for a Dance Competition-First Draft
Name
Institutional Affiliate
Event Proposal for a Dance Competition-First Draft
Table of Contents TOC \o "1-3" \h \z \u Company Name PAGEREF _Toc52946424 \h 3Confirmation Letter PAGEREF _Toc52946425 \h 3Specifications of Event PAGEREF _Toc52946426 \h 5Creative Property PAGEREF _Toc52946427 \h 7Description of the Event PAGEREF _Toc52946428 \h 7Location of Event PAGEREF _Toc52946429 \h 7SWOT Analysis PAGEREF _Toc52946430 \h 8Description of Theme PAGEREF _Toc52946431 \h 9Food and Beverage PAGEREF _Toc52946432 \h 10Entertainment PAGEREF _Toc52946433 \h 10Event Schedule PAGEREF _Toc52946434 \h 11Risk Management/Health and Safety Issues PAGEREF _Toc52946435 \h 11Technology Use PAGEREF _Toc52946436 \h 13Floor Plan PAGEREF _Toc52946437 \h 13Event Equipment PAGEREF _Toc52946438 \h 14Objectives of the Event PAGEREF _Toc52946439 \h 16Stakeholders of the Event PAGEREF _Toc52946440 \h 16Sustainability PAGEREF _Toc52946441 \h 16
Company Name; Allegro Events
Allegro Events is an events planning and organizing company with seasoned experience in the highly competitive field as characterized by the increasing demand for unique and diverse approaches in events management. Allegro Events brings a unique twist of professionalism in event planning and organization by specializing in a wide range of projects including fundraisers, dinner galas, corporate events, private events, and grand openings. The company also specializes in organizing competitive events such as singing and dancing competitions as well as long service awards for such fields or industries. Allegra Events is passionate about successful planning, organization, and management of events by ensuring the achievement of our client’s set objectives, vision, and other needs within their budgetary projections.
Confirmation Letter
Thank you for you for giving Allegro Events the opportunity to present the proposal for your upcoming dance competition to be held at Los Angeles Convention Center on October 9, 2020. Our vast experience in event organization and management guarantees you an exciting event as reflected in our proposal that seeks to not only meet but exceed your expectations, needs, and requests. Allegro Events looks forward to working with the management Los Angeles Convention Center to make the dance competition the most memorable event in California. The venue is strategically located for both the local residents within the vicinity of the Convention Center and participants from a driving distance who can make arrangements with the large number of hotels available around the venue. Our budgetary projections for the dancing competition are approximately $50,000.for a mutually successful event with the Los Angeles Conference Center.
Allegro Events also appreciates the opportunity of presenting our proposal to the management of Los Angeles Conference Center, an acclaimed center for hosting events in the state of California. It is an opportunity for expanding our reach in the state and establishing the company as one of the best event organizing and planning entities in the state. Any questions, concerns, or clarifications relating to the proposal or further information can be communicated through email address or a call to the phone number provided.
Kind regards,
Name
Design & Marketing Director, Allegro Events.
Specifications of Event
As part of the client’s program to conduct dance competition and master classes across different cities, Allegro Events hereby presents a proposal for planning a dance competition to the management of Los Angeles Convention Center, California as the proposed venue for hosting the event. The dance competition offers a great opportunity for dancers within the specified age bracket to showcase their talents and advance at both the regional and national levels. The competition provides excellent platforms for best performers to gain exposure for their talents and even win endorsements to capitalize on the same. Dance studios also have a chance to showcase their work in the competition, which further cuts on their marketing expenses for prospective clients who wish to enroll in dancing classes. It is an opportunity for dance studios to market the quality of their work as they have the opportunity to showcase the different styles they offer in their training classes through both solo acts and super-line group dances. Participants for the dance competition aged between 2 to 19 years old are welcomed to register for the same through our website at AllegroEvents.com. Requests or any clarifications about the competition can be made through our email address and phone numbers available on the website.
Allegro Events offers a wide range of organizing, planning, and management of events, which are divided into three broad categories; Pre-Event Planning, Management of the Design and Marketing of Events, as well as Onsite and Post Event Management. Pre-event planning services include creation and management of budget, developing timelines and critical paths for client’s events, brand creation and customized marketing strategy, booking of venue and negotiating contracts, and even social media planning. The event management through design and marketing category includes services such as creating the floor plan layout, menu creation, setting up online registration and management, and management of speaker and sponsors. The onsite management and post event services offered include conducting onsite set-up, stage management, maintaining show flows, detailing the events timelines, and creating the MC scripts. The post event services include cleaning up of the event, conducting a summary of concluded event, and follow up on the same. The company proposes to deliver the outlined services in ensuring the smooth running of the dance competition.
Allegro Events seeks to create an intersection of the outlined categories of services to wards delivering an exciting and memorable event for both the participants and organizers of the project. The event will start at 10 am to 4 pm due to the fact that it involves even young participants from 2 years and above up to the age limit of 19 years. Registrations for the event will be done online as part of the safety measures to contain and avoid the spread of COVID-19. It will also involve different genres of music and equally diverse dancing styles including salsa, tango, and jive among others to showcase the participant’s creativity in dancing. However, the number of participants will be limited to 200 to avoid oversubscription to the contest and thus allowing for effective floor planning and layout to enforce the safe distance protocols against the spread of the virus. Limited number of participants further allow for individual or solo acts and groups to have enough space to practice their moves before taking the stage for the competition. We also intend to monitor the enrollment to the dance competition to reduce oversubscription by either male or female participants at the expense of a given gender. The event offers equal opportunities to all participants across the gender divide with an exception to the young participants aged 2 to 5 years old. Participants are further encouraged to make arrangements with our sound management team through our website in choosing the type of music or songs to which they will perform their dance.
Creative Property
Allegro Events is registered company for events planning, organization, and management with legal protections to all its material and intellectual assets and properties. It is on that principle that Allegro Events considers all the concepts and ideas contained herein and exclusively shared with the Los Angeles Convention Center to be under the proprietary protections of the company. In essence, all the ideas and concepts herein remain the property of Allegro Events and should not be used be shared or used by any other party without the permission of the company.
It is also in the interest of safeguarding the proprietary rights of Allegro Events to the content of this proposal that the Los Angeles Convention Center should refrain from sharing any details of the proposal with any th...