Scope Management System: Project Plan

Project Plan Scope
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Scope Management System
The Provision healthcare technology project will incorporate a comprehensive scope management system. There will be a scope definition which entails reviewing the requirements and objectives of the project. Substantially, the project's primary goal is to empower people in tracking and augmenting their health while utilizing coaching supported by technology and personal data. This phase will also explain the project's boundaries and deliverables and highlight any uncertainties or open areas remaining in the project scope. Also, it is crucial to involve the project's stakeholders and subject-matter experts to offer input in the stage. Scope planning is also an integral part of the scope management system. This phase entails meeting with the project's stakeholders and subject-matter professionals and developing a scope statement that covers the project's constraints, conflicts of interest, objectives, and deliverables. Also, it will be important to point out and record dependencies and assumptions concerning project scope and understand the work breakdown structure of the Provision healthcare technology project to ensure the size is manageable (Sharma & Lutchman, 2006). It will also help in this stage to utilize the project's categorization into five phases: preparation and exploration, demonstration and development, implementation, and sustainability.
Scope verification is a fundamental component of the project's scope management system. This stage will involve reviewing the project's scope statement and work breakdown structure to enhance agreement and alignment. Also, there will be frequent scope verification activities to evaluate whether the deliverables of the project attain the defined scope and then get sign-off from stakeholders and experts concerning the approved work breakdown structure and scope statement. Scope change control is the last significant part of the project's scope management system. This part involves setting a formal change procedure in addressing any change requests to the project's scope and assessing all the change requests depending on their effects on the project's resources, objectives, and timeline. Also, the phase involves communicating all the changes approved to the stakeholders and team, fostering the updated scope's awareness to everyone. It is important to note some out-of-scope aspects of the provision healthcare technology project, like changes to the deadline, system requirements change, and all the elements not demonstrated in the original scope document. Major scope changes affect the task considering their identification by the control team and filtering through proper actions (Sharma & Lutchman, 2006)
The decision flow chart is fundamental in understanding the significant steps in assessing and rejecting or approving changes to the project scope. The provision healthcare technology project will have a comprehensive decision flowchart as follows.
28454352952760045434256269355Point out existing deliverables or tasks awaiting completion00Point out existing deliverables or tasks awaiting completion4362450653605539528756393180No00No3790950654558021717007402830Project closure00Project closure2809875721233026098506926580yes00yes2800350671703045720005135880Assess the effects and feasibility of every change request00Assess the effects and feasibility of every change request4343400549783039243005364480No00No3724275545973021717006393180Scope Confirmation00Scope Confirmation2800350616458025812745897880Yes00Yes2800350565023022764755354955Change Request00Change Request2790825514540524955504872990Yes00Yes27355814644390004333875445579600366712644538900038766754339590No00No45243754311015Revise and resubmit scope of statement00Revise and resubmit scope of statement19621504311015Review and Approval00Review and Approval270510039014400018764253415666Develop scope statement00Develop scope statement2695575287274020193002215515Gather Requirements through meetings and workshops00Gather Requirements through meetings and workshops284797517487901638300920115Identify stakeholders: Director product development, project team members, departmental directors, financial representatives, and customers00Identify stakeholders: Director product development, project team members, departmental directors, financial representatives, and customersProject Initiation phaseProject Initiation phase
The decision tree of the scope management system starts with the project initiation stage, stakeholders' identification, and then collecting requirements through meetings and workshops for the project's exact needs. Consequently, a scope statement that clearly shows the project's boundaries, objectives, and deliverables should be developed. The statement's scope should then undergo review and approval by the project's key decision-makers and stakeholders. If the project's scope fails authorization, it undergoes revision and resubmission for review. If approved, it proceeds to the change request stage, which entails documentation of additions and alterations through requests. If change requests are made, the scope assesses the feasibility and effect of every change request, and if there is no receipt of change requests, it proceeds to scope confirmation. The scope confirmation stage entails reviewing and confirming the project scope, and if validation fails, it moves to identify deliverables or tasks awaiting completion. If there is confirmation, stakeholders' sign-off should be obtained; final scope confirmation outcomes should be recorded, and then the project closure (Le et al., 2009).
Request Review Turnaround Time
Request review turnaround time implies the period taken to review the requested modification or changes to the project scope. Within this period, the project scope undergoes thorough evaluation and assessment by the stakeholders involved in the project. In essence, this will be when Terry Smith, the director of product development, project team members, departmental directors, consumers, and financial departments need to review and evaluate the provision of healthcare technologies project scope. Substantially, it is vital to create a reasonable and well-thought timeframe to carry out such reviews and enhance the efficiency of the project's progress. The period for the project's request review turnaround time will differ based on the effects and complexity of the requested changes. Such technological changes could affect the project's completion on time and within the stipulated budget (Marnada et al., 2022)...