Project Plan Part 6 Management Research Coursework

Other (Not Listed) Instructions:

Unit VII Course Project

Communications and Control

In this unit, you are required to complete the following sections: Communications Management and Tracking and Status Updates. Refer to your unit lesson (from this unit and last unit) and required unit resources to advance your project plan. For this unit, create the sections listed below.

Communications Management: Identify all critical communications channels for project stakeholders, frequency of communications, types of information to be communicated, and the project status-tracking plan. Where appropriate, include electronic media used for collaborative purposes (e.g., Google Docs, Yammer, and Facebook). Also, in cases of geographically dispersed project teams, indicate methods for regular communications. Please review the discussion from Chapter 6 on team communication methods. An example of a communications management protocol is shown on p. 541 of your textbook.
Tracking and Status Updates: Indicate the methods the project team will use to regularly update the project status, including methods for tracking project progress, and identify which organizational stakeholders receive notification of the project status.
- 7.1 Tracking Method: Show the method used to track project status (e.g., S-curve, earned value, milestones). Indicate the regularity of these assessments (i.e., monthly, as needed, or upon completion of major deliverables). For earned value assessments, indicate how you will provide updated cost performance index (CPI) and schedule performance index (SPI) data. See p. 542 of your textbook.
- 7.2 Notification Record: Provide a record of project status update communications. Indicate who received project updates, and show sign-off by key stakeholders upon their receipt of status updates.
- 7.3 Control Systems: Indicate the forms of project control to be used for the project, including configuration control, design control, quality control, document control, and trend monitoring. Develop control documentation for each form of control you intend to use, including a list of key organizational stakeholders who will be copied on all control documents and status updates.

This assignment should be a minimum of two pages in length, not counting the title page and reference page. Be sure to use proper APA formatting. Citations are not required; however, if outside sources are used, make certain to provide in-text citations and references in APA format. For more elaboration on what you should include in your project plan, refer to pp. 539–542 in your textbook.

Other (Not Listed) Sample Content Preview:

Running head: COMMUNICATIONS & UPDATES1
ASS: Communications Management and Tracking and Status Updates
Student Name
College/University Affiliation
COMMUNICATIONS & UPDATES

2

ASS: Communications Management and Tracking and Status Updates

6. Communications Management

ASS is, as noted repeatedly in several project-related documents, a multi-phase, multi-

location project cutting across diverse deliverables, stakeholders, schedules, and cost structures.

To manage ASS properly, a master communication plan is required. By identifying all critical

communications channels for project stakeholders, frequency of communications, types of

information to be communicated, and the project status-tracking plan – communications

management of ASS is effectively a straightforward and clear process. To put matters into

perspective, following subsections discuss in detail a suggested master communications

management plan for ASS, subject to future reviews if and when need arises.

6.1. Critical Communications Channels for Project Stakeholders

To identify all critical communications channels, ASS project stakeholders should,

intuitively be identified first. Given project’s schedule; risk assessment and quality management; WBS, RAM, Work Authorization and Work Charter; and project plan – as indicated in “ASS Schedule,” “ASS: Risk Assessment and Quality Management,” “ASS: WBS, RAM, Work Authorization and Work Charter,” and “ASS: Project Plan” documents – primary stakeholders of ASS include:
• Core Staff (Internal):
Project Manager
Lead Design Engineer
Industrial Engineer
Financial Manager
COMMUNICATIONS & UPDATES

3

Marketing Manager
Business Development Manager
Legal Advisor
* Core Staff (External):
Marketing Research Agency
* External No-Staff Members:
Customers
Manufacturers
Suppliers
Regulatory Agencies
Community
Just as intuitively, each stakeholder segment above should be addressed using different communication channels. Given current space limitations, each stakeholder segment’s communications channels for project stakeholders, frequency of communications, types of information to be communicated, and the project status-tracking plan (separately, later) are detailed below as follows:
1270-38100
Channel

Frequency

Type of Information

Stakeholder

Email

Daily

Standing Issues

Status Reports

Weekly

Work Package Progress

Project Manager

Meetings

Monthly

Discussion of Deliverables

Surveys

Quarterly

Feedback

Collaboration Apps

Weekly

Liaison & Coordination

COMMUNICATIONS & UPDATES

4

9525495935

Channel

Frequency

Type of Information

Stakeholder

Email

Daily

Design Updates

Status Reports

Weekly

Work Package Progress

Lead Design Engineer

Meetings

Monthly

Discussion of Deliverables

Channel

Frequency

Type of Information

Stakeholder

Email

Daily

Standing Issues

Status Reports

Weekly

Work Package Progress

Industrial Engineer

Meetings

Monthly

Discussion of Deliverables

Channel

Frequency

Type of Information

Stakeholder

Email

Daily

Standing Issues

Financial Manager

Meetings

Monthly

Costs & Budget

Channel

Frequency

Type of Information

Stakeholder

Email

Daily

Standing Issues

Status Reports

Weekly

Campaigns

Meetings

Monthly

Marketing Activities

Marketing Manager

Surveys

Quarterly

Customer Feedback

Collaboration Apps

Weekly

Liaison & Coordination

COMMUNICATIONS & UPDATES

5

1270495935
Channel

Frequency

Type of Information

Stakeholder

Email

Daily

Standing Issues

Status Reports

Weekly

Leads Updates

Busin...

Updated on January 26, 2024

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