How To Use A New Accounting Software
In the workplace, experienced employees are subject matter experts at what they do, and they are often called upon to provide help or training to new employees or colleagues from other departments. For example, a human resources generalist might need to show colleagues how to change their health care benefits, an office manager might need to show employees how to clear a paper jam from a copier, or a supervisor might need to show direct reports how to set performance goals and enter them using a new software program. In such cases, it is often more efficient to create instructional documentation to show people what to do rather than to provide individualized assistance repeatedly.
For this assignment, you will create a brief set of instructions to perform a simple workplace task that you are familiar with but that most people know little about. Ideally, these instructions will be based on a task that is relevant either to your current career or to the career you are pursuing. In addition to the examples shown above, here are a few more ideas.
How to safely operate an important device or piece of equipment
How to download, install, or use a certain type of software that your company uses
How to navigate a complicated website or program to locate an important resource
There are numerous possibilities for this assignment. Your choice will most likely reflect either your past, current, or future occupation. If you have military experience, you may choose to create instructions for a duty you perform regularly. If you are computer programmer, you may provide instructions on how to debug a program. If you are an engineer, you may show how a device you designed should be operated correctly.
How to Create Useful Instructions
Generally speaking, it is better to show people how to do something rather than just tell them. As such, effective instructions are highly visual. A side benefit of making your instructions visually oriented is that you'll have less writing to do. Here are two ways to create engaging, visually appealing instructions.
Screenshots: Screenshots are especially useful when showing someone how to perform a software or programming task using a screen. Take one screenshot for each step of the task, and then provide a brief caption, such as "Next, click on ....".
Photos: Photos are great for instructions related to operating equipment or devices. As above, take one photo for each step in the task, and provide a brief written description, such as "Next, push the blue button that says....".
Formatting and Length Requirements
You may format your instructions using either a word processor, such as Microsoft Word, or a presentation software, such as PowerPoint. The assignment should consist of between 6 to 10 steps. If the assignment is submitted in Word, it should be about two to three pages long, including the screenshots or photos. If the assignment is submitted in PowerPoint, it should be between 6 to 10 slides long.
How To Use A New Accounting Software
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How To Use A New Accounting Software
Organizations use accounting software to enhance financial organization and recording. Five key areas often pose a great challenge to new users namely: invoice processing, tracking expenses and income paying vendors, organizing financial statements, and accessing and printing IRS tax reforms. Below are a few steps on how to successfully manage the software.
* 23812501841500Paying vendors
The system gives users the ability to make payments. All invoices are saved, and the total amount owed is calculated by the software. To complete the process, the following steps are important: (1) identify the intended vendor; (2) enter the date of payment; (3) enter the amount, and (4) enter the vendor's account and print the check. The new system automates the checking process.
* Invoice processing
Accounting software plays a critical role in invoicing process. We receive and send out invoices to the people we owe and who owe us daily. Received invoices are filed whereas invoices that need to be sent out must be system generated. As such, to create a system-generated invoice, one is expected to key in the name of the client, date, invoice number, enter the product or service name, due date, price, and account. Once all these details are entered and confirmed, press print or share with the client via email. Once the invoice is system generated, they enter into records and can be referred to easily. In case of an error in recording, it is necessary to inform the system administrator to correct the invoice before representin...