Health Information System and Security
The purpose of this assignment is to define and evaluate an information governance program used to manage data within a health care organization. Review Chapter 3 in Healthcare Information Security and Privacy to facilitate completion of this assignment.
You are working for an organization that currently does not have an information governance program in place. Your goal is to draft a proposal to executive leadership on the significance of adopting and implementing an information governance program.
Write a 1,500-word executive summary that contains the following information:
Overview of Information Governance Framework
Provide a summary of an information governance framework.
Explain the importance of an information governance framework to health care operations.
Describe how information governance frameworks assists in the adherence to HIPAA regulations.
Briefly list and describe at least five components necessary for an information governance framework (i.e., records management, disaster recovery, information management, configuration management, etc.).
Definition of Components
For each of the listed components, provide a section that includes the following:
Description of the purpose, implementation, and impact the component has within a health care organization.
Explain the risks of not having the component in place and how it reduces or mitigates the risk to electronic protected health information (ePHI).
Identify how the component influences an organization’s ability to adhere to HIPAA regulations.
Explain how an information governance framework assists in the development of HIPAA policies and procedures.
Provide an external resource to support your argument.
Conclusion
Provide a conclusion with a recommendation to leadership for implementing the proposed information governance framework and associated components presented, including the benefits the program will provide for ensuring patient privacy.
General Requirements:
Prepare this assignment according to the guidelines found in the APA Style Guide, located in the Student Success Center. An abstract is not required.
This assignment uses a rubric. Please review the rubric prior to beginning the assignment to become familiar with the expectations for successful completion.
You are required to submit this assignment to LopesWrite. A link to the LopesWrite technical support articles is located in Course Materials if you need assistance.
Benchmark Information
This benchmark assignment assesses the following programmatic competencies:
MS Health Informatics
1.5: Integrate industry standards and regulations in the development of policies and practices that ensure the privacy, confidentiality, and security of health care information systems and information.
Health Information System and Security
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Health Information System and Security
Overview of Information Governance Framework
The Information Governance (IG) Framework connects data management and control with corporate goals and regulatory obligations. The IG framework establishes corporate guidelines for dealing with data-related issues in healthcare, such as ensuring patient data privacy and security. As a result, an IG Framework supports both the company and the patients' needs and interests. Many healthcare facilities are currently transitioning from paper-based manual health records to digital models. A lack of proper information management jeopardizes an organization's long-term viability.
Summary of an Information Governance Framework.
An effective framework covers the following areas:
Scope and Charter
The scope and charter establish the IG framework. It creates methods for information storage, sharing, creation, and destruction. Furthermore, it establishes the administration of all information and related systems that impact the organization's legal and regulatory requirements.
Roles and Responsibilities
The IG framework's roles and responsibilities list its purposes. The section defines the roles of the information governance team, the information governance committee, and the information asset management team. Moreover, the responsibilities of the records management team, the information risk management team, and the employees are listed here.
Information Policies and Procedures
Several policies and procedures govern information governance. Information security policies, information technology policies, retention policies, disposal policies, archiving policies, remote working policies, information sharing policies, and privacy laws should be included in the IG framework. Then, following each policy, information processes develop and specify how the organization and its workers interact with data.
Cross-jurisdiction Impact
Some healthcare companies do business all over the world and may have to cope with cross-border concerns. The IG framework defines metrics against which third parties will be evaluated to verify that information governance objectives are satisfied. The objective includes information security and privacy.
Data Breach Regulations and Audit and Review
The IG framework covers information losses, incident management, incident escalation, information breaches, and disaster recovery. Auditing and reviewing involve continuous monitoring of information access and information use. Moreover, components such as information security, regulatory compliance, infrastructure performance, and storage performance are conducted during the review process.
Importance of an Information Governance Framework to Health Care Operations.
The IG framework helps in the preservation of health data integrity. Furthermore, IG programs help healthcare organizations ensure data consistency and quality. To begin, having reliable, accessible, and correct information is required to safeguard the confidentiality, privacy, and security of patients' personal information and electronic health data (EHR). Second, keeping data safe and secure reduces data breaches. Third, it reduces the risk of non-compliance and regulatory penalties while simultaneously increasing operational efficiency.
Furthermore, in a healthcare facility, the IG framework increases clinical service quality and patient experiences. Furthermore, the information is better categorized, supported, and secured; it improves information analytics, allowing users to obtain the information they need faster and more easily. Streamline strategic planning and data analytics using predictive analytics. Finally, IG frameworks keep storage costs under control. It enhances the ability to analyze data. You can get to it faster and more efficiently because the information is better classified, supported, and secured.
How Information Governance Frameworks Assists in The Adherence to HIPAA Regulations
The fundamental purpose for establishing a health information governance framework is to comply with increasingly strict standards that govern how businesses must protect data and ensure it is accurate and reliable. The HIPAA Act is essential for business legislation because it provides regulatory standards for patient data security (Smallwood, 2019). All healthcare treatment, payment, operations service providers, and all business associates with access to patient data are covered by HIPAA. To comply with HIPAA, healthcare facilities must apply modern IG frameworks to all sensitive healthcare data throughout its lifecycle.
Healthcare organizations exchange full patient data when they are collaborating or have a global presence. Therefore, third-party and cross-border regulations listed in the IG framework become extremely crucial. Therefore, the IG framework assures different healthcare facilities to coordinate information exchange while maintaining HIPAA compliance and preventing purposeful and unintentional breaches of protected health information (PHI). Furthermore, the information governance framework helps ensure the integrity of health data.
Components Necessary for an Information Governance Framework
Information Mapping and Evaluation
The information mapping process involves locating, capturing, managing, and storing information within or where it resides within the health organization. Moreover, the information evaluation process enables quality analysis of the information within the healthcare organization.
Records Management
The goal of records management is to manage information throughout its full existence, from capture through destruction. The record management involved generating the information, categorizing, securing, tracking, retrieval, and deleting t...