RFP for Global Steel Supplier Data Collection Tool
Course Scenario
Presently, your multinational organization uses steel at locations across the U.S. and globally with operations in Mexico, Russia, India, and China. Your boss is tasked with developing a global Request for Proposal (RFP) for gathering and comparing steel suppliers. In preparation for the RFP, he has tasked you with building an internal data collection tool to identify key questions to include within the RFP. The purpose of your survey is to identify all key information that is needed for the RFP, and the data collection tool will be sent to managers across the U.S. and globe. The data collection tool is a survey administered through email. Furthermore, the tool must contain a maximum of 10 questions and include the following:
Cost
Volume
Locations
Safety
Instructions
Your job is to complete the RFP template for the execution of the data collection tool. The RFP needs to include milestones, key events associated with creating data collection tool, and corresponding dates. You will also need to create templates supporting the project plan, including an action list, meeting minutes, and a risk management tool with strong supporting evidence. The time allotment from start to finish for this project by your boss is three months.
RFP for Global Steel Supplier Data Collection Tool
Proposal Due by: [date three months from project start date]
(Company Name)
Project Overview: This project involves the creation of an internal data collection tool designed to gather essential information for a global RFP targeting steel suppliers. The tool will be distributed via email to gather data from managers in the US, Mexico, Russia, India, and China.
Project Goals:
* Develop a survey that efficiently collects data on cost, volume, locations, and safety related to steel use and consumption.
* Ensure that this survey tool is accessible and user-friendly for managers across diverse global locations.
* Analyze the data to inform the RFP process and select the most suitable steel suppliers.
Scope of project:
The scope of this project includes formulating a maximum of 10 survey questions, designing the data collection tool, and analyzing the responses to inform the RFP for steel suppliers. The project will cover operations across the said countries as indicated in the Project Overview, focusing on procurement costs , usage volumes, logistical considerations, and safety standards.
Current Roadblocks or barriers to success:
* Varying steel procurement regulations and standards across different countries.
* Language and communication barriers within diverse global operations.
* Potential discrepancies in data quality and response rates across regions.
Evaluation Metrics and Criteria:
* Completeness and quality of data collected from each region.
* Response rate and engagement level from global managers.
* Accuracy of analysis and relevance to the RFP objectives.
Submission Requirements:
* Respondents must answer all survey questions comprehensively.
* Submissions must include any relevant supplier information.
* Responses must be submitted in English or accompanied by an English translation.
Project Due By: [Date three months from project start date]
Budget: $10,000.00
Request for Proposal Template
Questions:
1 Cost Details
1 Please provide the detailed cost breakdown for steel procurement at your facility over the past year, including any factors affecting price fluctuations.
2 Usage Patterns
2 Can you outline the historical and projected steel consumption at your site, noting any trends or changes anticipated in the next fiscal period?
3 Geographical Distribution
3 For all the locations under your management that utilize steel, could you specify the quantities and types required, including any site-specific demands?
4 Safety Protocols
4 What are the current safety protocols and standards in place for the handling and storage of steel, and have there been any incidents or near-misses in the recent past?
5 Quality and Standards Compliance
5 Are there particular industry or internal quality standards that the steel must meet for your operations? Please list these standards and any certification requirements.
6 Delivery and Logistics
6 What are the logistical challenges or requirements for steel del