Rewriting an E-mail Regarding Employee Leave Entitlement

Could you please rewrite and edit the below email in a more profficnal way?
Reference to the received memo with Ref. No. ………. Dated on …….. Regarding Mr. Jone’s refusal to sign on his TRA forms “leave without pay”.
Since the employee has obtained your department’s kind approval regarding his request for the previous leaves, we advise your department to solve this issue by contacting the HR/Payroll department to find an appropriate solution to cover those utilized days. For further information with regard to the employees leave policy, kindly review the APP ‘Employee leave Entitlement”
Moreover, kindly contact employee relations & Engagement in case you have any further inquiries/ questions regarding the employee’s matter.
This is sent for your kind information and reference.
Thank you and Best regards.