Closure of On-Campus Parking Lots
INSTRUCTIONS: Write a one page memo from the University ________ to employees. The University will close all on-campus parking lots for two weeks and provide shuttle service from __. Reference the book regarding downward communication and negative messaging; choose your words wisely and leave no room for misinterpretation.
Think about:
Relaying the negative message to the internal audience of employees (faculty and staff).
What is happening during the timing of the construction work?
Statements to ease apprehensions and discontent.
Who is the memo from? Who to contact for questions? Research the university website to find the appropriate contact. Employees would not email the president regarding this situation.
**Develop your message to leave no room for questions.
Formatting:
Use memo format (examples here).
Use Calibri typeface not larger than 12pt
One inch margins (you can use "normal" setting in Word document)
Do not exceed four paragraphs.
Alignment: Left OR Justify
Professor’s Name
Subject
Date
Memorandum
To: Employees
From: University of _________
Date: 13th November 2022.
Subject: Closure of On-Campus Parking Lots
Greetings! The University wishes to inform all its staff that the on-campus parking lots will be closed for two weeks. Therefore, the staff is advised to use the parking zones at Cajun Filed. To ease the movement of the staff to the campus buildings, the University will offer shuttle services from Cajun Field to the campus. The shuttle services will be free so as not to add to the inconveniences caused by the University. In addition, the shuttle will operate throughout during University's operating hours. The shuttles will also be named according to various campus destinations to reduce the time staff takes to reach their preferred building.
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